General Cashier & Paymaster
Job Purpose:
The General Cashier & Paymaster is responsible for banking function and administering the General Cashier fund in a timely and efficient manner as well as for processing the monthly payroll of all associates and maintaining updated payroll records of each associates, be accountable for all cash collections in accordance with hotel/corporate policy and procedure, to act as a petty cash disbursing agent.
Basic Function:
- To manage all daily cash and cheque collection (from cashiers, bill collectors) in the strict respect of hotel policies and to formally reconcile collected amounts with system reports.
- To perform daily foreign currency exchange with the officially appointed money changer and check and reconcile all foreign exchange submission and calculation from Front Office and POS
- To prepare and perform daily banking in full of all cash and cheques collected
- To prepare on daily basis the General Cashier Report where daily collection/banking is formally reconciled.
- To maintain all in-house funds at operational level by timely reimbursing cashier’s paid-outs and proceed randomly to float count, formalized in report.
- To monitored the daily hotel foreign exchange rates and update all rates as per hotel policy.
- To balance petty cash disbursements against petty cash float and ensure the timely reimbursement so that all petty cash needs are catered for, in the strict respect of hotel policies.
- To ensure the safeguard of all cheques and cash received and put in his/her custody.
Duties and Responsibilities:
- Witnessing (by signature) of all drop safe(s), opening of safe and counting of floats reconciling to drop sheet per hotel policy.
- Daily banking – collect banking envelopes from safe, open,- Count and balances to prepare for banking per hotel policy.
- Prepares daily bank deposit.
- Process Due backs daily.
- Process the cheques returned by bank.
- Prepares daily House Bank statement.
- Prepares General Cashier’s daily report
- Issues float to cashiers as authorized, keeps relevant records and monitors overall float position.
- Ensure all floats are supported by approved house bank contracts and recipient fully understands contract per hotel policy.
- Counts own House Bank daily.
- Prepares weekly petty cash report for reimbursement.
- Maintains a record of cashier discrepancies for investigation and follow up.
- Assists with distribution of month end reports as directed by accountant.
- Coordinate and support Income Auditor for House Float random check of General Cashier fund and each float must be counted at least two times per month.
- Prepare Cash over and shorts report, balance monthly for review every 1st of month.
- Attends meetings and training as required by managers.
- Liaison with Department Heads about cashiering problems.
- Liaison with Income Auditor.
- Liaises with security services as necessary.
- Handles all foreign exchange receipts for banking.
- Monitor hotel exchange rates and adjust as necessary.
- Ensures accurate and timely processing, handling, and maintenance of all payroll records and PC system.
- Prepares input sheets for daily processing of payroll.
- Ensures orderly maintenance of all payroll records and reports.
- Responds to requests for verifications and garnishments.
- Reviews and prepare state and federal quarterly and annual tax reports.
- Administer payroll control procedures per Controller's manual.
- Assists with distribution of month end reports as directed by accountant.
- Performs additional duties as directed by management. Apply Now