Human Resources Coordinator

Job Purpose:

The Human Resources Supervisor of The Standard, Pattaya was established for the purpose/s of acting as an assistant lead person in the delivery of human resources services with specific responsibility for providing information to the entire workforce regarding policies and regulations; addressing a variety of issues and/or providing general support; overseeing the maintenance of records, files and databases of personnel actions, evaluations and tenure; assisting the HR & TR Manager in ensuring that company’s human resources activities and functions are legally sound and effective human resource practices; and oversee/supervise administrative functions and processes to ensure efficient operations for the organization.

 

Basic Function:

- Leading Recruiting Activities

Coordinate all stages of the hiring process, including posting job openings, reviewing and screening applications, conducting interviews, and on boarding new employees. HR supervisors also oversee background checks and drug screens while ensuring compliance with all federal, state, and local employment laws.

- Manage Employee Relations

Address employee conflicts and complete investigations as required. They work with management to administer employee discipline or corrective action when needed. They also assess employee engagement and retention, and actively work to identify, analyze, and improve any problematic areas.

- Plan and Hold Training Events

Design and implement training and development programs for hourly and salaried employees. This includes using their extensive knowledge of policies like the Family and Medical Leave Act, workers’ comp, short-term disability, and long-term disability to teach employees about their workers’ rights.

- Manage Payroll

Ensure that employees have a systematic method for reporting work hours. They make certain that payroll taxes are paid in a timely fashion and manage miscellaneous payroll deductions and insurance copays.

- Prepare for Audits

Help other management team members prepare for audits and other required documents are completed and properly filed, among other tasks.

Duties and Responsibilities:

- Contribute in the planning and development of company policies and procedures, ensuring proper dissemination, implementation and compliance.
- Conduct initial Orientation to new hires.
- Assist in handling employee/labor relation matters e.g. grievance, investigation, documentation and imposing disciplinary actions.
- Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
- Prepare, issue and disseminate notices, correspondences and memoranda.
- Maintain a healthy employee-management climate through proper implementation of the company benefits and relation program.
- Coordinate with HR & TR Manager and company lawyer on issues of legal matters.
- Assist HR & TR Manager in the implementation of trainings and development programs for the entire workforce.
- Maintain an efficient employee records and filing system and ensure that all confidential matters pertaining to HR administration are kept confidential.
- Coordinate with Administrator pertinent to Internal Office Requirements.
- Monitor the targets, milestones and objectives set by the department.
- Ensure that work visas and permits of expats are complete, correct and updated.
- Conduct exit interview of resigned employees.
- Facilitate activities related to health & safety, i.e. HMO Annual Physical Exam.
- Implement the General Staff Handbook & Manager’s Manual as the overall guidelines for Human Resource Management.
- Facilitate contracts and activities pertaining to personnel movement; promotions, transfers, terminations, and resignations.
- Supervise the work of in-house cleaners to ensure that the office is kept clean and pleasant at all times.
- Oversee the management of office supplies and stationery and ensure replenishment.
- Contribute in the planning and coordination of administrative procedures and systems and devise ways to streamline processes.
- Provide general support to the HR & TR Manager for the purpose of assisting in the performance of his/her work activities.
- Perform other HR & Admin-related duties as assigned.
- Preparing monthly staff payroll.
- Participate salary survey to conduct the annual compensation exercise for salary reviews and performance bonus payout with the compensation and benefits team.
- Provide advisory support to employees regarding to compensation and benefits policies, programs and procedures. Apply Now