Storekeeper & Receiving Supervisor

Job Purpose:

 The Storekeeper & Receiving Supervisor is resposible to monitor all goods movement in/out the hotel for ensure that they are properly recorded. To be organized and pay attention to detail and accuracy. Maintain customer confidentiality and be honest. To ensure that all items received are in accordance with the specification stated in the Purchase Order and Market List and the quality is of the hotel standard

Basic Function:

- To ensure that all goods received are properly supported by valid hotel purchase orders.

- To examine both quality and quantity of goods received in coordination with related department before accepting the delivery.

- To ensure that goods are promptly moved to store or concerned department once received. Final receiver of the goods must signed the receiving record

- To ensure that outgoing goods are properly documented and accounted for.

- To closely monitor with Purchaser all pending or partial deliveries.

- To be responsible for recording and distributing reports as per-hotel policies and procedures, such as duly signed individual receiving record, receiving report, etc.

- To ensure the hotel’s inventories are properly safeguard and control against any kinds of loss.

- To ensure that all stock movement are accounted for and in compliance with hotel’s policy.

- To discharge the duties in an effective and efficient manner.

 

 Duties and Responsibilities:

- Ensure all deliveries are routed through Receiving Dock between the normal working hours.
- Ensures that any goods coming into the hotel have been properly ordered and met the specification (in quantity and quality). All delivery notices/invoices must have a purchase order number on them.
- Check quality, quantity and price of goods received. Ensure expiry dates are checked. As a general rule nothing less than 6 months to expiry should accepted.
- And coordination with related department before accepting the delivery.- Ensures that goods are promptly moved to store or concerned department once received. Final receiver of the goods must sign the receiving record.
- Notify departments as direct goods arrive in engineering, personnel etc. and get them to acknowledge the receipt on the invoice or delivery order.
- Closely monitors with Purchaser all pending or partial deliveries.
- Let whoever does food ordering knows what goods have not yet been received so no double ordering occurs.
- Stamp and sign on all invoices or delivery order after receiving the items.
- Prepare Daily Receiving Report for documenting all merchandise delivered and submit to Accounts Office daily.
- a. Suppliers invoices – must attach Purchase Order or Purchase Request.
- b. Good Received Without Invoice –if possible attach Supplier’s delivery order.
- c. Credit note – must attach a copy of the invoice or delivery order.
- d. Notice of Error Correction – must attach to the invoice or delivery order.
- Post invoice/delivery notice to receiving system after matching to the purchase order, and where possible charge the relevant outlet, or department.
- File all Purchase Orders in alphabetical order for reference.
- Encourage suppliers to provide invoices on delivery.
- Maintains a good relationship with suppliers and other departments.
- Safeguard the hotel’s food and beverage inventories by receiving and storing items adequately and protecting them from pilferage and spoilage.
- Maintain established maximum/minimum stock levels of all items under stores responsibility.
- Receive and verify daily inventory deliveries from receiver.
- Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docked and meets hotel policies.
- Keep all storeroom areas at the highest level of sanitation and cleanliness.
- Code and summary all requisitions in accordance with issue timetable.
- Rotate stock to minimize wastage.
- Inform Cost Controller of all instance of breakage, deteriorated or obsolete stock.
- Maintain an up-to-date list of authority signatories who may sign/approve requisitions and placed it in a prominent place.
- Responsible for the preparation of purchase orders for Stores items in conjunction with the Purchasing Manager.
- Assist with all stocktaking at the end of each accounting period and investigate material variances.
- Immediately report malfunction of cool rooms and ensure ongoing maintenance of other store equipment/shelving.
- To be ready and responsible when assigned to perform any other duties as designated by higher management Apply Now